Expert Block Management & Service Charge Accounting Services in UK
From annual budgets to owner queries and year end reports, accuracy is everything. CoxHinkins supports property managers, landlords and block agents across the UK with reliable Service Charge Accounting services that keep finances clear, compliant and easy to track. With more than five decades of experience, our team brings steady guidance to every stage of your block management work year round.
Who We Are
CoxHinkins has been supporting UK businesses for over 50 years, including property owners, landlords and large property management companies that handle complex block portfolios. Our Service Charge Accounting specialists focus on giving you accurate numbers, on time, supported by reporting you can trust.
Whether you manage one property or hundreds, we help you handle budgets, recoverable costs and landlord obligations without the stress that often comes with block management.
Our aim is simple. We help you understand your financial position, stay compliant and maintain strong relationships with tenants and owners
Our Service Charge Accounting Services Include
Customisable Service Charge Reports
You receive clear, tailored reports that support your internal team and meet landlord and leaseholder expectations.
Compliance and Regulatory Reporting
Service Charge Accounting must follow strict UK rules. We prepare reports aligned with RICS guidance, HMRC requirements and lease agreements.
Tax Reporting and VAT Management
We manage VAT entries, recoverable charges and tax submissions so your financial data remains accurate throughout the year.
Tenant and Owner Access Portal
Provide tenants and owners with easy access to statements, payment history and relevant updates.
Service Charge Budgeting and Forecasting
We help you build accurate annual budgets and long-term forecasts that reduce unexpected costs and financial disputes.
Multi Property and Multi-Tenant Support
Ideal for property management companies with large portfolios. Our Service Charge Accounting system manages multiple blocks, tenants and cost centres.
Year End Reconciliation and Reports
We prepare year-end accounts that set out income, expenditure and balances clearly, helping you complete the reconciliation process with confidence and fewer queries.
Integration with Property Management Software
Our system connects with leading UK property management tools so your data stays consistent across platforms.
Managing Credit Control
We support credit control by handling service charge demands, collections and arrears monitoring to improve cash flow and reduce overdue balances.
Block and Estate Management Company Compliance
We look after compliance for block and estate management companies, covering filings, accounts, confirmations and legal obligations through the year.
Annual Accounts and Corporation Tax (CT600)
We prepare statutory annual accounts and CT600 filings for block and estate management companies to ensure full compliance with HMRC requirements.
Dormant Company Accounts
Where a block or management company is dormant, we manage dormant status filings and year end statements to keep records up to date without extra admin.
Company Secretarial Services
From filing updates to keeping statutory records in order, we provide ongoing company secretarial support for block and estate management entities.
Companies House Compliance
We handle Companies House filings, confirmation statements and statutory submissions so your management company meets all legal duties throughout the year.
Key Features of Our Accounting & Bookkeeping Solutions
Our approach to Service Charge Accounting provides property managers with clear information, stronger organisation and better financial control.
Real time financial clarity
We track expenses, income, arrears and balances with care so you always know the status of each block.
Accurate year end accounts
CoxHinkins prepares clean, audit ready service charge accounts that prevent delays and unnecessary queries from leaseholders.
Full legal compliance
We follow RICS, ARMA and statutory rules so every set of service charge accounts is legally sound.
Support throughout the year
Our team is available whenever you need help with cost allocation, budgeting or lease related questions.
Smooth collaboration
We work directly with your block managers or internal finance team to keep all financial information flowing without interruption.
Why Choose Us for Service Charge Accounting?
Choosing the right partner for Service Charge Accounting builds trust with leaseholders and strengthens your relationships with landlords and freeholders. CoxHinkins brings long standing experience and a structured approach that works for any portfolio size.
We have worked with hundreds of blocks, estates and large developments across Oxfordshire and the UK. Our background helps you avoid errors and solve issues quickly.
Our team includes ICAEW and ACCA qualified accountants who understand the detailed financial obligations involved in block management.
You receive well-structured reports that reduce confusion and minimise tenant disputes.
Whether you manage a single converted property or a national portfolio, our Service Charge Accounting service adjusts to your needs.
We work closely with your team so you always receive quick and practical guidance.
How Our Service Charge Accounting Platform Works
Our Service Charge Accounting process keeps everything organised from the start of the service charge period until the final accounts are issued.
Collection of financial information
Detailed review of income and expenses
Preparation of year end accounts
Internal checks and quality review
Final issue of service charge accounts
Ongoing support
This workflow keeps your financial records organised and reduces the administrative workload on property managers and block agents.
Start Streamlining Your Service Charge Accounting Today
If you manage properties in the UK and want a smoother, clearer and more reliable way to handle your service charge responsibilities, CoxHinkins is ready to help. Contact our team today and start simplifying your block management with confidence.
What clients say about us
Choosing CoxHinkins means working with a team that puts your business’s financial health and compliance first. We handle the complexities so you can focus on growth.
Frequently Asked Questions
It’s the process of monitoring and reporting all the shared costs involved in keeping a building running, including repairs, cleaning, utilities and insurance.
Yes. CoxHinkins works with managers of residential, commercial and mixed-use developments.
Yes. We prepare year end reconciliations and organise supporting documents.
Yes. Our Service Charge Accounting system provides regular access to statements, updates and financial summaries.
In most cases, yes. We connect with leading UK property management systems.
